Inside the Project Workspace — a practical tour
Sinanote.com is a Construction AI platform built for construction professionals — contracts engineers, project managers, planners, claims consultants, and commercial leads. The Project Workspace is its core feature, and you can open it directly at sinanote.com/project.
The Project Workspace is one place per project. You upload your documents once, and every tab reads from the same set of files. No re-uploading, no re-explaining context to the AI on every screen. Below is a practical walkthrough of each tab inside sinanote.com/project and what it’s actually good for on a live construction project.
1. Search
Search is the tab you’ll open most often. Type a phrase — “liquidated damages”, “taking over certificate”, “clause 8.4” — and it returns the exact passages from every uploaded document, with the matching words highlighted in context. It searches across PDFs, Word files, and even tables inside spreadsheets, so a number buried in a BOQ cell is just as findable as a clause in the conditions of contract.
There are two modes. Smart Search is fast keyword matching — good when you know the exact term. Super-Smart Search uses the construction-tuned AI behind Sinanote.com to understand meaning, so a search for “delay notification deadline” will surface clauses that say “the Contractor shall give notice within 28 days” even if your search words don’t appear there. Results can be grouped by document or shown as a flat list of excerpts, and the spell-checker quietly catches typos so you don’t lose ten minutes wondering why nothing matched.
2. Consult
Consult is your contract advisor in chat form. Ask anything — “What’s my notice period for a variation under clause 13?”, “Is concurrent delay treated as the Contractor’s risk here?”, “Summarise the payment procedure” — and you’ll get an answer grounded in the actual contract you uploaded, not a generic FIDIC textbook. Because Sinanote.com is a Construction AI platform, the starter questions on the right change depending on whether your project uses FIDIC Red, Yellow, Silver, NEC3/4, JCT, AS4000 or a bespoke form — the prompts are written for construction professionals, not lawyers in general practice.
Each project can hold multiple named conversations, so you can keep the EOT discussion separate from the payment-dispute thread, and come back to either one weeks later. You can also attach extra files mid-conversation — a photo, an RFI log, a site instruction — and the AI will read those alongside the contract when it answers. Treat it like a junior contracts engineer who has read every page of the project file and never gets tired of being asked the same question twice.
3. Analyse
Analyse is a focused tool: it reads the contract document only — not your correspondence, not your programmes, not your photos — and produces a fixed-format Contract Health Analysis. Click Run Analysis and the construction-specific AI behind Sinanote.com returns a structured report with the same six sections every time, each one citing the actual clause numbers from your contract:
Contract Overview — the standard form and edition (FIDIC Red 2017, NEC4 ECC, JCT SBC/Q, etc.), governing law, jurisdiction or arbitration seat, contract value, and the named parties.
Key Modifications from Standard Form — every clause that has been amended away from the standard form, with the original position, the new position, and a plain-English note on the commercial impact (who benefits, what risk has shifted).
Critical Deadlines & Notice Requirements — a table of every time-critical obligation: what you have to do, the clause it sits under, the deadline, and what happens if you miss it.
Payment Mechanism — payment type (lump sum, admeasurement, cost-plus, target cost), interim payment frequency, certification period, payment period after certification, retention and release conditions, and late payment interest.
Dispute Resolution Path — the step-by-step route from a dispute being raised to a final binding decision, with the timeframes attached to each step.
Immediate Advisory Flags — the issues that need attention now: approaching time bars, unusual clauses, missing provisions that create gaps.
Two things make this tab trustworthy. First, every statement is followed by an explicit clause reference — e.g. (Sub-Cl. 20.1 FIDIC Red Book 2017) — so you can verify it against your contract in seconds. Second, each section carries a source note telling you whether the information was extracted from your uploaded contract or assumed from the standard form because your document didn’t address it. You can re-run the analysis whenever an amended contract is uploaded, or reset it without losing your documents.
4. Risk Register
The Risk Register turns the contract into a working risk log, and it does the analysis in two distinct passes — each one shown as its own section in the final register so you can always tell which risk came from where.
Pass 1 — Document Analysis ("From Contract"). The AI reads through the uploaded contract documents and extracts risks that are explicitly grounded in the text: time bars, payment mechanics, indemnities, liability caps, performance obligations, termination triggers, unusual amendments. Every risk in this pass is tied to a specific clause reference, with a severity rating, a probability × impact score, and a suggested mitigation. These are the risks you can defend in a meeting because the AI can show you exactly which clause they came from.
Pass 2 — AI Location Intelligence ("From AI Intelligence"). The second pass goes beyond the four corners of the contract. The construction-specific AI on Sinanote.com infers the project’s location, climate zone, jurisdiction, regional regulations, geopolitical exposure and supply-chain conditions, and then generates the risks those factors create — the kind of thing your contract won’t mention but that will hit the project anyway. Cyclone season delays, currency volatility, import restrictions, local labour rules, materials lead-times in that specific market. A small "Location Intelligence" band at the top of this section shows you exactly what context the AI inferred, so you can confirm or correct it.
Both passes run sequentially when you click Generate with AI, with a live progress panel showing Pass 1 and Pass 2 status (it can take 5–8 minutes for a large contract). After generation you can edit any risk, change its owner or status (Open / Mitigated / Accepted / Closed), add your own manual risks alongside the AI ones, and export the whole register to Excel for your next risk review — with the contract-grounded and intelligence-inferred risks clearly distinguished.
5. Delay Log
Every construction claim starts with a delay log that holds up. This tab gives you a structured place to capture each delay event the moment it happens: event date, when you became aware, when notice was given, EOT days requested and granted, cost impact, whether it sits on the critical path, and the responsible party.
The bit that earns its keep is the notice deadline tracker. The Project Workspace knows your contract’s notice period and counts down for you — green if you’ve got time, amber inside seven days, red once the deadline is missed. There’s also a sub-section for concurrent delays, so you can record where another party’s delay overlaps with the one you’re logging. Everything entered here is automatically available to the Consult, Analyse and Claim tabs as evidence — you log a delay once, and it follows the project all the way to a claim. This is the kind of joined-up workflow construction professionals on Sinanote.com tell us they used to maintain across three different spreadsheets.
6. Claim
The Claim tab is where everything else in the workspace pays off. By the time you reach it, the rest of Sinanote.com has already done the heavy lifting: Analyse told you the contractual basis and time-bars, Search let you find the exact clause wording, the Delay Log recorded the event with dates and notice compliance, the Risk Register flagged this as a risk in the first place, and Consult let you sanity-check your strategy. The Claim tab brings all of that into a single structured submission.
How to fill the form
You complete a short structured form with these fields:
Claim Type — pick from Extension of Time (EOT), Additional Cost / Prolongation, EOT + Additional Cost, Variation, Disruption, Acceleration Costs, or Force Majeure.
Event Description (required) — what happened, in plain language. Pull this straight from the Delay Log entry you already created.
Event Start & End Date — the date the event began and ended (leave end blank if it’s ongoing).
Contractual Basis (required) — the clause(s) you’re claiming under, e.g. Sub-Cl. 1.9 — Late Issue of Drawings. The Analyse tab’s "Critical Deadlines" table and the Search tab will tell you exactly what to put here.
Days of Delay and/or Cost Impact (at least one required) — your quantum. Take the delay days straight from the Delay Log; add the cost figure if you have it.
Evidence Available — the records you can rely on: RFI logs, correspondence, photos, site diaries, programme updates.
Additional Notes — anything else the AI should consider when drafting (e.g. concurrency arguments, mitigation steps already taken).
A live Completeness score sits at the bottom of the form, ticking up as you fill fields. Required fields show a red asterisk — the form will not submit without them, and the AI will refuse to generate if quantum is missing.
How to generate the claim
When the required fields are filled, click Generate Claim. The construction-specific AI behind Sinanote.com reads your form inputs together with the uploaded contract documents and streams a fully formatted claim document into the right-hand pane in real time — structured with the event narrative, contractual basis with clause citations, quantum justification, supporting arguments, and a list of the evidence you nominated. The claim panel also shows you the final completeness score at the top, with a coloured banner (green for 100%, yellow above 60%, orange below) and a list of any optional fields you skipped, so you know whether to strengthen the draft or send it as-is.
It’s a starting draft, not a finished submission — a contracts engineer should still review it — but it removes the blank-page problem and gets the structure, clause references, and chronology right from the first version.
How to export the claim
Two ways:
Directly from the Claim tab — once the document has finished generating, a Copy button at the top of the result puts the entire claim on your clipboard, ready to paste straight into Word, an email, or your contract administration system.
From the Export tab — the "Claim Builder Output" card always holds the most recent claim you generated for this project, so you can come back later (after a meeting, after a review) and copy it again without re-generating. Direct Word (.docx) and PDF export are coming soon; for now, paste into Word and apply your house style.
If you need to start a fresh claim — a different event, a different claim type — click New Claim at the top of the result panel. The form resets, the previous claim stays available in the Export tab until the next one is generated.
7. Export
Everything you generate inside the Project Workspace is meant to leave it eventually — into a Word document, an email to the engineer, a slide for the project board. The Export tab is the single place to pull those outputs out: copy the contract health analysis, the consultation history, or the latest claim draft straight to your clipboard, or download the risk register as a populated Excel workbook ready for circulation.
Think of it as the bridge between Sinanote.com and the rest of how your construction team works. You don’t need to retype, reformat, or screenshot — just export and paste.
How the tabs fit together
You upload your documents once into Project Files on the left. Search lets you find anything inside them. Consult lets you ask questions about them. Analyse gives you the one-page brief. Risk Register and Delay Log capture what’s happening on the project as it unfolds. Claim turns all of that into a substantiated draft when you need one. Export ships it out.
That’s the whole workspace — one project, one set of files, seven tabs that each do one job well. Sinanote.com is built specifically for construction professionals: every prompt, every starter question, every clause reference assumes you work on construction projects and know what an EOT is. Open a case at sinanote.com/project, drop in your documents, and start with whichever tab matches what you need to do today.
Open the Project Workspace now at sinanote.com/project — part of Sinanote.com, the Construction AI platform for construction professionals.